Establishment & Purpose of the Citizens’ Oversight Committee

n  Establish committee within sixty days of formal declaration of election results.(already established in 2006)

n  Appoint members from appropriate constituencies

n  Provide administrative and technical assistance (no charge to bond fund)

Charge to the Committee

n  Prepare an annual report to the community about the management and expenditures of 2006 Measure E bond funds.

n  Make physical inspections of 2006 Measure E funded projects during construction.

n  Review related District documents to gather information for the preparation of reports to the community.

n  Review required annual independent financial and performance audits of 2006 Measure E projects as required by Proposition 39.

n  Report to the Board of Education annually on the activities of the committee.

Operations of the Committee

n  All meetings shall be held in accordance with the Brown Act.  Agendas shall be posted and include time, place of meeting and discussion items.

n  All minutes and reports shall be a record of law.

n  The committee shall select officers by majority vote.

n  Offices shall be limited to a president, vice president and secretary.

n  Meetings shall be limited to two hours in length, held a minimum of four times per year and no more than every other month.

n  Meeting length may be extended by vote of the majority.

n  Extraordinary meetings or visitations shall be scheduled with the unanimous consent of those members present.

n  Decisions may be made by majority vote or by consensus if appropriate.

n  A quorum shall consist of four members present representing at least three of the required membership categories.

Committee Composition and Length of Service

n  Term of Service: Two years

n  Limits of Service: No more than two consecutive terms

n  Removal: Malfeasance, repeated absences, health matters or professional or personal demands

n  Compensation/Reimbursement: None

n  Membership: At least seven with Board option to expand

Membership Exclusions

n  Employees or consultants are not eligible to serve on the Committee.

Application Procedure

n  Deadline ““Must submit application by facsimile, mail, email or in person by Wednesday, September 2, 2009, 4:30 p.m., to Assistant Superintendent Michael Brady, Piedmont Unified School District Administration Office, 760 Magnolia Avenue, Piedmont, CA 94611.  Applications are available at  the District Office or from the District website: www.piedmont.k12.ca.us

Categories – Positions

Mandated – Minimum

n  1 – Parent

n  1 ““Parent active in one of the Associated Parent Clubs of Piedmont (APCP) or
School Site Councils

n  1 ““ Senior Citizen Group

n  1 ““ Tax Association

n  1 ““ Business

n  2 – Additional members from the community who express interest in serving.

Selection of the Committee

n  Board appoints a sub-committee of management and Board Members to review applications.

n  Nominees are confirmed by Board of Education at September 9, 200906 Board Meeting.

n  Number of committee members in addition to mandated positions to be determined based on applications.  It is recommended that the Oversight Committee not exceed a total of 12 members.

Definition of Projects

n  “¦ ” limited to the list approved by the Board on December 6, 2005 and submitted and approved by the electorate on March 7, 2006.”

Annual Meeting Cycle

n  September 2009 –                Project Update and Budget Review

n  January 2010 –                     Project Update and Budget Review

n  March 2010 –                         Preparation of Committee”’s Annual Report to                                                               Community/Board of Education

n  June 2011 –                           Review of Audit and Overview of Summer Work and                                                  Expected Expenditures